HERDC

Higher Education Research Data Collection (HERDC) - FAQ

The Higher Education Research Data Collection is run by the Department of Education, Education and Workplace Relations (DEEWR) - previously DEST - and comprises research income and research publications data submitted by universities each year.

Data collected will be used, along with data from the Higher Education Student Collection, for determining allocations to universities under the Research Training Scheme, the Institutional Grants Scheme, the Research Infrastructure Block Grants Scheme, and the Australian Post Graduate Awards, and from 2007, the Commercialisation Training Scheme.

Full details on HERDC (including the UNSW Publication Users' Manual and HERDC Specifications) can be found on the Research Services website.

Who should read this?

Academics who wish to be informed about how HERDC is managed by FIPRAS and the HERDC eligibility rules.

What is the reason for the Higher Education Research Data Collection (HERDC)?

HERDC Categories?

What happens if there is more than one Author across multiple schools?

Author Affiliation?

Affiliation to more than one institution?

How is data collected?

How do I access ROS?

Where do I find the information for entering the required data?

Who updates the material on the Database?

Why is a hard copy of the publication necessary?

Forgotten if you have provided the information and verification material?

What is the reason for the Higher Education Research Data Collection (HERDC)?

Publications which have one or more UNSW author, and which satisfy the criteria set out in the HERDC  categories are included in the scores reported to DEEWR (previously DEST) and used in the allocation formulae for government funding under the Institutional Grants Scheme (IGS) and Research Training Scheme (RTS). We commonly refer to these funds as part of the Research Quantum. Over the last four years the value per point has varied from $1400 to $896 in the 2007 distribution.

The system will be used both for the HERDC Publications data collection, and to inform the University's Excellence in Research for Australia (ERA) submission.  The system has been updated with new functionality to assist with the University's ERA submission.

HERDC Categories?

While UNSW collects data in 24 categories only four are required for the annual HERDC statistics as follows:

Book – Authored Research (A1)
Book Chapter – Commercial Publisher (B)
Journal Article – Refereed, Scholarly Journal (C1)
Conference Publication – Full Paper, Refereed (E1)

[Note: Book (A1) is worth 5 points, other categories are worth 1 point]

What happens if there is more than one Author across multiple schools?

All Schools involved receive credit for their contribution to all publications. Points are distributed in proportion to the umber of authors from each school.

Author Affiliation?

Normally consideration is given to the affiliation of the author at the time the research that led to the publication was conducted.

Institutional affiliation is demonstrated by the naming of UNSW in the author’s by-line. A footnote or statement in the publication indicating that the research leading to publication was undertaken in the author’s capacity as a staff member or student (either undergrad or postgrad) of UNSW is also sufficient proof of affiliation. If UNSW is not named in the by-line see clause 4.4.2 of the User Manual.

Affiliation to more than one institution?

Where the by-line shows that an author has affiliation to more than one institution, each Australian university named in the by-line can claim the publication at full value.

How is data collected?    

You need to supply detailed informaton about all of your publications via the UNSW online system called "ROS". If you find you are unable to provide some items of the required information from the actual proceedings/journal/book/cd, try searching on line.

How do I Access ROS?    

Login via ROS:

URL:               https://ros.unsw.edu.au
Username:       zID
Password:        zPass

At this point it would be a good idea to read the instructions provide for academics
located on the side at the bottom of the menu once you have logged in.

    * Check there are no duplications of our paper (that it hasn't been entered more than once)
            and delete the duplicates

    * Correct the existing data that is against you as an author.

    * Complete the fields that are empty in the existing data- the following fields require data input-

            Conference Papers (E1 Category)
            Conference Information / Proceeding Information / Paper Information / Publication Details / Research Codes

            Journal Papers (C1 Category)
            Journal Information / Article Information / Publication Details


****always save the publication data before you exit****

Where do I find the information for entering the required data?

All entries must include the following information:

    Categories.

Book – Authored Research (A1) 

Book Chapter – Commercial Publisher (B) 

Journal Article – Refereed, Scholarly Journal (C1) 

Conference Publication – Full Paper, Refereed (E1) 

    FoR Codes

    You are also required to provide a FoR Codes (search available within ROS).  This was perviously known as RFCD.

    URL/DOI

    provide a url or doi in said field where article can be found on line.  This is usually found through the publishers/conference website.

Who updates the material on the Database?

Normally the key author will enter the data via ROS.

Is a hard copy of the publication necessary?

No - as a soft-copy is uploaded as an attachment when the author is entering details for the releveant research publication.

Forgotten if you have provided the information and verification material?

Authors are responsible for ensuring they have  checked their publication information through ROS.