Space Allocation Policy (2006)

Academic Staff
Full time Level B and above = office.
Part time Level B and above (>50% load) = an office.
Full time continuing Level A = office.
Full time fixed term Level A – a share office or an office if available.
Part time level A = carrel or a share office if available.
Casual >20h/week = carrel or share carrel
Casual <20h/week = share carrel or OUD lab

Academic Visitors
Visitors from overseas and interstate will be allocated an office if available; otherwise a share-office or carrel. Occupancy may need to be reviewed during the visit period and the visitor may be required to share or move to a carrel. Visitors from the Sydney metropolitan area will be provided with a carrel or share office if available. Visitors from UNSW will be referred to a hot desk area or may book a consultation room.

Former PhD students (no longer enrolled), who are waiting for submissions results and doing some casual work can stay at their desks only if available and upon their supervisor request. Alternatively they can be granted access to OUD lab

Adjunct Academic
Some adjuncts are full time in the school and should broadly have the same seating as visitors. Adjuncts who are employed elsewhere in Sydney giving lectures, should book a consultation room through facilities@cse.unsw.edu.au.

Research Assistants
Full time = carrel.
Part time = hot desk, shared desk, or OUD lab.
Note: research assistants are general staff. Research associates come under academic staff.

Research PhDs
Full time = carrel as near as possible to supervisor.
Part time = share a carrel or hot desk.

Visiting PhD Students
Hot desk or OUD lab.

Undergraduate Students (with special permission)
Hot desks. However, undergrads involved on projects that are important to the school, such as Robocop, may be allocated desks.

Other General Staff
Office, share-office or carrel, depending on the role.
These other general staff are occupied in the running of the School and fully occupy defined areas, which would not be available for academic or teaching related general staff, research staff or research postgraduates.

Space Management

Hot desks
If possible, there will be some desks on each floor available as hot desks; i.e., a desk which no individual or group owns and is available as above. However, it is likely that no such desks will be available.

Multiple Use of Desks
Desks have to be left tidy for other people to use when the occupant is not there. If a desk occupant is going to be away for a few weeks, they or their host/supervisor should notify the CSE Facilities Officer. All staff and students should expect other people to use their desk when they are not there.

Multiple Use of Offices
All offices will be available for use by visitors and other approved staff during staff absences.

Staff on SSP or LWOP should box up all their belongings (or at least tidy up and move belongings to one side) and advise the CSE Facilities Officer.

If long term visitors are away for more than 3 weeks, without notice and prior arrangement, their office can be reclaimed and reallocated without notice.

Visitors returning to home institution, students completing their thesis or research staff ceasing should leave space allocated clean (supervisors or hosts are responsible).

CSE takes no responsibility for documents, equipment and personal belongings left after the departure date, or during an absence without notice in the case of visitors.

Administration
The Facilities Officer is responsible for keeping track of space usage and anticipated usage. Space is allocated after the Staff Notification Form is submitted in myCSE

In the first instance the CSE Facilities Officer will determine space allocation. Appeals regarding space will be referred to the Head of School for deliberation.

Non-Academic Staff
Level 5-6 – Research Assistant
Level 7 – Research Associate

Academic Staff and Visitor Levels of Appointment
The following table will be used to determine the status of staff and their consequent space allocation –