Travel
Staff and students who travel should be aware of the current University travel policy and procedures (as of Nov 1 2008) and the CSE travel policy (updated July 2009).
Whilst travel approvals for both staff and students must be granted by the appropriate supervisory staff, the information on this site should be accessed by the UNSW traveller as part of the planning and booking process.
Forms to be Completed Prior to Travel
* CSE Travel Notification Form (pdf)
* Teaching/Exam Arrangements Whilst on Travel Form (pdf)
* Authorship Declaration Form
* Application for Faculty of Engineering International Travel Contribution
What do I need to do if I wish to Travel?
Travel Profile: First time travelers must complete Travel Profile which takes about five minutes and can be accessed through myUNSW.
Approval:
Complete CSE Travel Notification Form (pdf), please include costs and the project code to which costs will be charged and obtain your Group Head approval and signature.
NOTE; Staff with teaching commitments must also complete the Teaching/Exam Arrangements Whilst on Travel Form (pdf)
When signatures are obtained and the form is complete, contact the University preferred suppliers.
Campus Travel (domestic and international)
Anywhere Travel (international)
Book flight and confirm your option to the travel agent via email, requesting a statement of costs and travel itinerary.
Only when the above step is complete - then you can proceed to the FIPRAS office (Room G08) for the following:
Payments:
Airfare is paid by FIPRAS in advance.
A purchase order will be raised and emailed to the preferred supplier within 24 hours.
Registration is paid by FIPRAS in advance.
Credit card payment will be made to the nominated conference organiser.
alternatively
Registration is paid by the traveller.
Upon presentation of original receipt (credit card transaction slip/statement cannot be accepted as a receipt), reimbursement will be provided within 15 days via cheque or direct deposit into nominated bank account - please supply details and mailing address (not CSE address)
Accommodation is paid by traveller in advance.
Upon presentation of original receipt (credit card transaction slip/statement cannot be accepted as a receipt), reimbursement will be provided within 15 days via cheque or direct deposit into nominated bank account - please supply details and mailing address (not CSE address)
Food/Incidentals is paid by the traveller.
Upon presentation of original receipt (credit card transaction slip/statement cannot be accepted as a receipt), reimbursement will be provided within 15 days via cheque or direct deposit into nominated bank account - please supply details and mailing address (not CSE address).
NOTE: an Overseas & DomesticTravel Diary (pdf) must be completed when requesting reimbursement.
Please note your claim for reimbursement and payments regarding travel co-exists with the CSE travel policy (updated July 2009) (pdf) introduced in January 2005 and updated in July 2006, May 2007 and March 2009. Therefore the Schools Travel Contribution limit will still apply.
Please use the Reimbursement Claim (pdf) form when making a claim.
Presenting a Paper:
Declaring Authorship of your Publication
All researchers who publish their work must complete the Authorship Declaration Form and submit to FIPRAS.
It is the responsibility of the Executive Author (UNSW principal co-author) to obtain signed statements of the intellectual participation from all participating authors. The Executive Author is also responsible for ensuring compliance with record keeping of the evidence of research and its output. All researchers who publish their work must complete the Authorship Declaration Form and submit with a paper copy or CD of the published works to FIPRAS.
HERDC Publication Collection
Forms and Information can be found on the CSE HERDC collection webpage.
Useful links:
Smartraveller.gov.au: Travelers' bulletins provide the latest news and guidance on general issues of interest to the Australian traveler.
Official School Policy (pdf): introduced in January 2005, updated in July 2006, May 2007, March 2009 and July 2009.
Travel and Meal Allowance Rates: Reasonable travel and meal allowance expense amounts for 2007-2008 (Sato website)
World Weather Information Services: This global web site presents OFFICIAL weather observations, weather forecasts and climatological information for selected cities supplied by National Meteorological & Hydrological Services (NMHSs) worldwide.
Currency Converter: You can perform interactive foreign exchange (FX, or forex) rate calculations, using live, up-to-the-minute currency rates.
Travel Insurance for Electronic Equipment: Latest information relating to UNSW travel insurance covering electronic equipment lost/stolen whilst travelling.
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